Documentation
Interactions Interactions in Specify allow users to create and manage documentation associated with the movement of specimens or data into or outside of the collection. This includes information about loans, gifts, borrowed items, permits, shipments, accessions, disposals, deaccessions and information requests. Technical Docs This is the home for technical documentation relevant to developers, API interactions, and advanced database actions. Data Cleanup Documentation and workflows related to data clean up Labels & Reports This is the central discussion board for all topics related to Specify Labels & Reports. Forms A form is a window in which data can be viewed, entered, or edited. Specify categorizes forms as Data forms, which are used to enter collection data, and Interactions, which are used to record transactions of either data or collection objects. Each discipline has access to a set of forms for both data and interactions, specific to their discipline. Trees Discuss the Trees inside of Specify! Ask any questions that you have about how to use, edit, view, synonymize and merge tree nodes. WorkBench Workflows The WorkBench is a powerful tool in Specify 6 and 7 for importing and modifying data. Ask questions and discuss with members and Specify staff. Query Building This category is all about queries, building queries, and exporting them. This encompasses Schema mapping and DwCA definition exports. Configuration & Installation This category contains all of the documentation related to configuring and installing the Specify software suite. Data Entry This category includes all documentation involving importing data, images, files, attachments, and more!
| Topic | Replies | Views | Activity | |
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| Batch Attachment Uploader |
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11 | 1001 | September 18, 2025 |
| How to use the Specify 7 API |
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15 | 1492 | December 3, 2024 |
| Get Started with Specify 7 Localization |
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9 | 1404 | January 4, 2024 |
| Specify Institutional Scopings |
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0 | 1957 | February 14, 2023 |
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Data Entry in Specify :data_entry_:
:open_book: This guide covers the workflow for creating, viewing, and editing records. Data Entry :data_entry_: Data forms are used for entering, editing and viewing collection data. Because Specify uses related fiel… |
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0 | 1485 | December 29, 2022 |
| Create a Report or Label (Jaspersoft Studio) |
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3 | 2132 | April 20, 2026 |
| Editing Forms in Specify |
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7 | 2471 | July 1, 2025 |
| Data Conversion Process |
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0 | 280 | June 5, 2025 |
| Specify 7 Architecture Overview |
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1 | 279 | June 25, 2025 |
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Getting Started with Specify
Table of Contents [!abstract] About This Page This page defines the content available in the Documentation sidebar shown to your left. If you do not see it, you can expand it by clicking on the :hamburger_: (three li… |
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1 | 2218 | June 5, 2025 |
| Useful Expressions for Reports and Labels |
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3 | 563 | June 22, 2025 |
| Exporting & Publishing Data using Darwin Core (DwC-A) (GBIF, iDigBio, etc.) |
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0 | 2414 | February 5, 2025 |
| Configure Database Date Format |
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5 | 902 | January 14, 2026 |
| Batch Edit :batchedit_: |
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6 | 1228 | February 4, 2026 |
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View the Specify Schema & Data Model
In general, a database schema refers to the logical structure of a database, which defines how data is organized, stored, and accessed in a database system. The Specify database schema defines the tables, fields, relati… |
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5 | 2282 | October 17, 2025 |
| Specify Web Portal Examples |
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2 | 1008 | August 25, 2025 |
| Setting Default User Preferences |
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0 | 303 | November 27, 2023 |
| Solve '413 Request Entity Too Large' error |
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6 | 3473 | January 3, 2025 |
| Specify Terminology |
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0 | 255 | December 8, 2025 |
| Edit the Form Grid to Display Different Fields Than the Subform |
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2 | 389 | October 28, 2025 |
| Dependent vs. Independent Relationships |
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0 | 196 | June 17, 2025 |
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Using Forms in Specify 7
:open_book: This guide explains using and modifying of forms. It covers navigating records, using query combo boxes, managing subviews for one-to-many relationships, and utilizing the carry-forward and auto-numbering. T… |
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0 | 1075 | December 29, 2022 |
| Webinar: Implementing Specify for the Australian National Research Collections |
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0 | 184 | February 12, 2026 |
| Security and Accounts |
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0 | 1020 | July 12, 2022 |
| Specify's Organizational Model and User Accounts for Multiple Collections |
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0 | 1636 | November 5, 2025 |
| :video_: Install Specify 7 with Docker (macOS & Ubuntu) |
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0 | 893 | November 24, 2024 |
| Migrate from Specify 6 to 7 with Docker |
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1 | 1100 | August 1, 2023 |
| Automatically create a new Preparation, Determination, or Collection Object Attribute upon CO creation |
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7 | 540 | January 3, 2025 |
| Query Builder in Specify 7 |
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6 | 1813 | October 28, 2025 |
| Linking Attachments via SQL |
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3 | 131 | October 29, 2025 |
| Enable creating children for synonymized nodes |
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6 | 541 | April 14, 2026 |
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Trees in Specify :trees_:
:open_book: This guide explains the hierarchical Tree structures to manage data like Taxon, Geography, and Storage. It covers navigating the Tree viewer, search for specific nodes, and critical data management such as … |
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4 | 1904 | August 15, 2025 |
| Record Merging |
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0 | 756 | January 13, 2025 |
| Editing Table Formats and Aggregations |
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4 | 593 | May 23, 2024 |
| Webinar: Specify 7 WorkBench |
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2 | 739 | April 1, 2024 |
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Specify 7 Installation Instructions
:open_book: This guide covers instructions to install Specify 7. Recommended Specifications Creating a Database Before you can proceed with any of these installation instructions, Specify 7 requires that a database … |
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1 | 2646 | May 6, 2025 |
| Add links from Agent to ORCID, Bionomia, Wikidata, and more |
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2 | 210 | September 26, 2024 |
| Collection Object Groups |
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0 | 544 | March 10, 2025 |
| The Specify 7 WorkBench |
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0 | 3040 | February 7, 2025 |
| Using Schema Config |
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1 | 1199 | April 8, 2026 |
| Webinar: Specify 7 Docker Setup/Overview |
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0 | 531 | April 1, 2022 |
| How to Update Your RSS Feed :rss_: |
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0 | 517 | July 25, 2022 |
| Shared vs. Embedded Records & Configuration |
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0 | 494 | April 29, 2024 |
| Stored procedure to clean up a tree (removing unlinked nodes) |
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6 | 105 | April 3, 2025 |
| Catalog Number Regular Expression Formatter Set Up |
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0 | 482 | March 27, 2025 |
| Webinar: Specify 7 Security & Accounts |
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0 | 460 | August 4, 2022 |
| Statistics Page :statistics_: |
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5 | 567 | January 28, 2026 |
| Importing Updated Records via Batch Edit |
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0 | 79 | October 30, 2025 |
| Show attachment URLs in queries and when data exporting |
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0 | 430 | June 17, 2023 |
| Create a Collection Relationship in Specify 7 |
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0 | 352 | June 25, 2024 |